RELATED PROCEDURE: Employment Contracts
RELATED POLICY: Hiring of Indigenous Specific Positions - Interim Policy
Academic Staff
| Academic Staff Contract | Approval required before commencing hiring process | Signing Officer |
| Dean / Associate Deans / Deputy Provosts / Vice Provosts / University Librarian / Associate University Librarian / University Archivist | Provost and Vice-Principal (Academic) | Provost and Vice-Principal (Academic) |
| Any visiting faculty appointment | Dean or Associate Dean of Faculty | Dean or Associate Dean of Faculty |
| Any visiting research student | Department Head | Department Head or Designate |
Faculty, Librarian / Archivist appointments as outlined in Article 25 of the QUFA Collective Agreement (excluding Term Adjunct) | Provost and Vice-Principal (Academic) | Provost and Vice-Principal (Academic) or Designate |
| Term or Continuing Adjunct Faculty appointment as outlined in Article 25 of the QUFA Collective Agreement | Provost and Vice-Principal (Academic) | Dean or Associate Dean of Faculty |
| Academic and Teaching Assistants/Fellows (not including academic assistants who hold staff appointments) - less than 6 months | Department Head | Department Head or designate |
| Academic and Teaching Assistants/Fellows (not including academic assistants who hold staff appointments) - more than 6 months | Provost and Vice-Principal (Academic) | Department Head or Designate |
| Post-Doctoral, Research, and Clinical Fellows | Department Head | Department Head or Designate |
| Physicians (Clinical appointments) | Provost and Vice-Principal (Academic) | Provost and Vice-Principal (Academic) or designate |
| Any other academic appointments | Provost and Vice-Principal (Academic) | Provost and Vice-Principal (Academic) or designate |
Non-Academic Staff
| Non-Academic Staff Contract | Approval required before commencing hiring process | Signing Officer |
|---|---|---|
| Principal | Note 1 | Chair of the Board of Trustees |
| Vice-Principal | Note 1 | Principal |
| Secretary | Note 1 | Principal |
| Associate Vice-Principal or other Executive Appointment | Principal or designate | Principal or Vice-Principal of Area |
Management Positions (Grades 10-14) up to AVP | Associate-Vice-Principal of area or Vice Provost of area or Dean or Associate Dean + Central Budget Office | Department Head or designate |
| Non-Management Staff Appointments | Dean or designate or Vice-Provost or designate or Director of area + Central Budget Office | Hiring Manager |
| Casual Staff and / or Student Employees | Department Head or designate | Hiring Manager |
| Research Grant & Contract (RG&C) Appointments | Department Head | Department Head and PI or designate |
Note 1: The Board of Trustees is responsible for approving the appointment of this position.
Other Employment Contracts
| Contract | Approval required before Contract execution | Signing Officer |
|---|---|---|
| Collective Agreements and/or other agreements related to Collective Bargaining (MOU, MOA, LOU, and LOA) | Human Resources Committee of the Board of Trustees* | University bargaining team (as authorized by HR committee) |
| Termination | Department Head and Human Resources | Department Head |
| Settlement Agreements | Department Head and Human Resources* | Legal Counsel or AVP HR or Designate |
*Ratification authority