This category includes purchase agreements with third parties from all sources of funds, including Research. These Contracts include purchase orders for goods and services including consulting services, marketing services, outside legal services, equipment leases, IT and software licenses, and maintenance agreements / warranties. Purchase of all Goods and Services must comply with Â鶹¹ÙÍø's Procurement Policy.
In cases where a Contract to purchase the good or service has not been signed in accordance with the matrix below, the applicable Signing Officer in the matrix below must approve the payment.
University contracts executed by Strategic Procurement Services for the purpose of favourable terms and/or prices (contracts considered preferred supplier or vendor of record (VOR)), and that create no financial obligation for the university do not require Board of Trustee approval, regardless of the aggregate value of potential future purchases governed by the contract. Individual contracts entered into under VOR contracts must follow the signing authority entered below.
Reporting of vendor expenditures in a fiscal year greater than:
- $20 million (exclusive of taxes) for competitively tendered contracts
- $5 million (exclusive of taxes) for Limited Tender contracts
is required in the Fall of each year to the Finance, Assets, and Strategic Infrastructure Committee. Reporting will be for information purposes.
RELATED PROCEDURE: Purchase of Goods and Services Contracts
Contract Value (Exclusive of tax) | Approval required prior to Contract execution | Signing Officer - Non-Research Funds Column A | Signing Officer - Research Funds |
|---|---|---|---|
| up to $25,000 | Not applicable | Administrator responsible for Budget designated by Dean / Department Head / Director of Area | Principal Investigator (PI) or Designate |
| up to $139,000 | Not applicable | Department Head or Director of Area | PI or Designate |
| up to $750,000 | Director, Strategic Procurement Services (SPS), or Designate | Dean (or Dean's Designate) or Associate Dean or Vice-Provost or Associate Vice-Principal of Area | Column A + PI or Designate |
| up to $5,000,000 | Director, SPS | Vice-Principal of Area or Associate Vice-Principal (Finance and Administration) | Column A + PI |
| up to $10,000,000 | Director, SPS + Vice-Principal (Finance and Administration) | Vice-Principal of Area or Vice-Principal (Finance and Administration) | Column A + PI |
| Over $10,000,000 | Director, SPS + Board of Trustees | Principal, jointly with Vice-Principal of Area and Vice-Principal (Finance and Administration) | Column A + PI |